The Permit to Work Coordinator will be responsible for administering and controlling the Permit to Work system throughout the TAR event. The position plays an important role in ensuring planned and emergent activities are properly authorised, risk-assessed, communicated and completed in accordance with Prommac and client HSE requirements.

Working closely with operations, construction, maintenance, HSE, planning and contractor teams, the successful candidate will coordinate permits for activities including hot work, cold work, confined space entry, excavation, working at height and electrical isolation. The role will also support the effective management of simultaneous operations, isolations, Lock-Out/Tag-Out processes and permit handovers between shifts.

A strong understanding of shutdown and turnaround environments is essential. The Permit to Work Coordinator must be able to assess competing work fronts, identify potential SIMOPs conflicts and help ensure that permit preparation supports the TAR schedule without compromising safe execution.

The position will involve P&ID walkdowns, isolation coordination, blind and blank list management, register maintenance and regular communication with supervisors and permit receivers. Accurate documentation is critical, including the tracking of live, suspended and closed permits, confined space entries, isolations and de-isolations.

Prommac expects every team member to demonstrate Safety First, People Centricity, Agility and Responsibility. In this role, that means making sound decisions, communicating clearly, responding quickly to changing site priorities and maintaining consistent permitting standards throughout the event.

Learn more about Prommac and our approach or view additional opportunities on our Careers page.

Permit to Work Coordinator Responsibilities

• Administer and coordinate the electronic Permit to Work system for all TAR activities.
• Draft, review, issue, suspend and close permits against approved RAMS, JSAs and risk assessments.
• Coordinate permits covering hot work, cold work, confined spaces, excavations, working at height and electrical activities.
• Conduct P&ID walkdowns and assist with blind and blank list management.
• Work with planners, TAR leads and discipline supervisors to prepare permits ahead of scheduled activities.
• Maintain isolation, LOTO and de-isolation registers accurately.
• Coordinate SIMOPs and identify potential conflicts between simultaneous work activities.
• Maintain registers for active, suspended and completed permits and confined space entries.
• Ensure effective permit handovers between day and night shifts.
• Conduct PTW briefings and support training for permit receivers, contractors and site personnel.
• Complete PTW, LOTO and SOP compliance audits and follow up on identified non-conformances.
• Facilitate pre-work risk assessments, safety discussions and permit reviews.
• Provide accurate PTW status updates to project and HSE leadership.